Virtual Data Room Tutorial

Virtual data rooms are vital for companies that must execute complex and sensitive transactions that require a large amount of documentation. However, VDR services are not made in the same way. Differences in features, price points and security solutions can affect effectiveness and how a VDR can adapt to specific business processes and workflows. The first step to sorting through the numerous vendors is to understand what you require. The handling of sensitive information is a broad range of situations, and it’s crucial that the software satisfy your requirements and meet your expectations.

For example investment bankers rely on VDRs for their M&A processes that can require massive amounts of documentation and sharing of highly sensitive information with third parties, including competitors. They expect to count on a VDR system that provides a high degree of security, including high-security encryption, secure connections, replication across multiple private servers and advanced authentication processes. They also need to be able to create and configure watermarks that can be used to specific folders, documents or a entire collection of items.

Other notable features include the ability to restrict printing and screen capture and the ability to revoke access after a document has been downloaded. VDRs are also helpful in allowing administrators to monitor users’ activities down to an individual page level. This provides them with understanding of who is reviewing what and when.

A virtual dataroom must be able to support a variety of devices and web browsers without requiring users to download plugins or apps. It is also beneficial when the interface is user-friendly and easy to navigate.